Home Care Agency Start-Up to Success

Empowering Women to Build and Succeed in the Home Health Care Industry

At HerPath, LLC, we provide end-to-end consulting services tailored to help women entrepreneurs launch, manage, and grow their home health care businesses. Our team offers expertise in navigating complex healthcare regulations, achieving Medicaid approval, and setting up a thriving operation. Below is a detailed breakdown of our services:

• Timeline: 3–6 months
• Hands-On Consulting Hours: 100–150 hours
• Day-to-Day Setup:
  • Licensing and certification: 6–8 weeks
  • Policies and procedures: 3–4 weeks
  • Hiring and training staff: 4–6 weeks
  • Marketing and initial client intake: 4 weeks

• Determine the Business Structure: Guide clients in choosing between LLC, corporation, or sole proprietorship.
• Business Registration: Assist with filing state registration paperwork and obtaining an EIN (Employer Identification Number).
• Create a Business Plan: Help develop a detailed business plan, including mission, vision, services offered, and financial projections.
• Compliance: Ensure compliance with state-specific regulations for home care agencies.

• Title: Navigating the Medicaid Approval Process
  Description:
  Our experts help you complete the Medicaid enrollment process, ensuring all paperwork is accurate and compliant. This includes setting up your Medicaid provider account, assisting with waiver applications, and preparing for audits or inspections. 

•  Title: Creating a Compliance-Driven Framework
  Description:
  We provide customizable templates and assistance in developing your operational policies and procedures. These documents meet state and federal guidelines, covering areas such as infection control, client intake, service delivery, and emergency preparedness. 

•  Title: Achieving State and Federal Compliance
  Description:
  We guide you through obtaining necessary state licenses and certifications required to operate a home health care agency. If you’re seeking accreditation from organizations like CHAP or ACHC, we help prepare your business to meet their rigorous standards. 

•  Title: Building a Skilled Care Team
  Description:
  We help you recruit and train caregivers and staff to meet industry standards. Our services include developing job descriptions, providing interview guidance, and creating onboarding materials. Additionally, we offer training programs for CPR, First Aid, and other essential certifications. 

•  Title: Establishing Your Presence in the Market
  Description:
  Our team assists with creating a professional brand identity, including logo design, marketing materials, and social media strategies. We also provide guidance on how to connect with referral sources, such as hospitals and social workers. 

•  Title: Streamlining Your Day-to-Day Operations
  Description:
  We offer hands-on support in setting up scheduling systems, client management software, billing systems, and payroll processes. This includes introducing technology solutions to simplify time tracking and care documentation. 

•  Title: Ensuring Long-Term Compliance
  Description:
  We provide ongoing support to ensure your agency adheres to state and federal regulations. This includes periodic reviews, audits, and updates to policies based on regulatory changes. 

•  Title: Delivering Excellence in Care
  Description:
  We help you establish a quality assurance program to monitor and improve service delivery. This includes creating client satisfaction surveys, conducting internal audits, and implementing feedback-driven changes. 

•  Title: Managing Finances and Maximizing Revenue
  Description:
  Our consultants assist in setting up billing systems for Medicaid, private insurance, and self-pay clients. We also provide budgeting and cash flow analysis to help you maintain financial health and grow your business sustainably.